Committees

Council Committees

Most of the Council’s business is done in Committee meetings and there are four standing committees of the Council (the Policy & Management Committee; the Planning & Environment Committee; the Audit Committee; and the Mayoralty Committee). There are two other formal groups details of which are recorded here – the Staffing Sub-Committee which is a sub committee of the Policy & Management Committee and the Neighbourhood Plan Ad Hoc Advisory Group whch is a group formed by the Planning & Environment Committee. Each standing committee of the Council may also appoint working groups which have a life of just a year and meet informally. The Council’s Committees each consist of between five and nineteen Town Councillors.

Please find more details about Town Councillors here.

Meetings of the Council and its Committees are conducted in accordance with Standing Orders which may be found here.

The Policy & Management Committee manages the Council’s funds and properties, prepares the annual budget and makes recommendations to the Council on general policy matters. The Committee is also responsible for managing media relations, committee arrangements and day-to-day functions. Its job is also to promote and develop good relations and effective partnerships with other authorities, with the public and with voluntary and charitable organisations in the town. The Staffing Sub Committee reports to the Policy & Management Committee and is responsible for making recommendations to that Committee about staffing, appointments and any other staff-related matters. Agendas and minutes for all Committee meetings may be found here.

The Policy & Management Committee meets approximately every six weeks.

See the calendar with Policy & Management Committee dates

Membership of the Policy & Management Committee 2016/17

Councillor Stefan Reynolds Chairman
Councillor Anne Bott Vice-Chairman
Councillor Peter Martin
Councillor Tony Gordon-Smith
Councillor Joy Poulter
Councillor Steve Cosser
Councillor Liz Wheatley
Councillor Tom Martin
Councillor Steve Bott
Councillor Julie Noyce
Councillor Simon Thornton
Councillor Ross Welland
Councillor Nick Williams
Councillor Nick Pinches
Councillor Andrew Bolton
Councillor Anne Gray
Councillor Kirsty Walden
Councillor Ollie Purkiss

The Planning & Environment Committeee meets every three weeks to study all the local planning applications and sends comments on them to Waverley Borough Council, which makes the decisions. It also considers questions about the local environment. The Neighbourhood Plan Ad Hoc Advisory Group reports to the Committee about progress on the town’s Neighbourhood Plan. Agendas and minutes for all Committee meetings may be found here.

See the calendar with Planning & Environment Committees

Membership of the Planning & Environment Committee 2016/17

Councillor Andrew Bolton Chairman
Councillor Joy Poulter Vice-Chairman
Councillor Peter Martin
Councillor Tony Gordon-Smith
Councillor Steve Cosser
Councillor Liz Wheatley
Councillor Tom Martin
Councillor Anne Bott
Councillor Stefan Reynolds
Councillor Steve Bott
Councillor Julie Noyce
Councillor Simon Thornton
Councillor Ross Welland
Councillor Nick Williams
Councillor Nick Pinches
Councillor Anne Gray
Councillor Kirsty Walden
Councillor Ollie Purkiss

The Audit Committee provides assurance of the adequacy of the risk management framework and the associated control environment, and oversees the financial reporting process. The Audit Committee was created a standing committee of the Council from May 2013, before that it was a Sub-Committee of the Policy & Management Committee. The Audit Committee meets three times a year. Agendas and minutes for all Committee meetings may be found here.

See the calendar with  Audit Committee dates.

Membership of the Audit Committee 2016/17

Councillor Simon Thornton Chairman
Councillor Nick Pinches Vice-Chairman
Councillor Julie Noyce
Councillor Nick Williams
Councillor Ollie Purkiss

The Mayoralty Committee usually meets once a year and it is responsible for considering and making recommendations to Full Council on the selection and appointment of the Town Mayor and Deputy Town Mayor. Agendas and minutes for all Committee meetings may be found here.

See the calendar with Mayoralty Committee Meetings

Membership of the Mayoralty Committee 2016/17

Councillor Tony Gordon-Smith
Councillor Steve Cosser
Councillor Liz Wheatley
Councillor Julie Noyce

The Staffing Sub-Committee reports to the Policy & Management Committee and is responsible for making recommendations to that Committee about staffing, appointments and any other staff-related matters. Agendas and minutes for all Committee meetings may be found here.

See the calendar with Staffing Sub Committee dates

Membership of the Staffing Sub-Committee 2016/17

Councillor Kirsty Walden Chairman
Councillor Anne Bott Vice-Chairman
Councillor Joy Poulter
Councillor Nick Williams
Councillor Stefan Reynolds  ex officio

The Neighbourhood Plan Ad Hoc Advisory Group has been created to design, implement and oversee a Neighbourhood Development Plan for Godalming & Farncombe, on behalf of Godalming Town Council. To take the draft plan through to independent examination with the overall aim of a successful referendum and that the Plan will become planning policy. The Advisory Group reports to the Planning & Environment Committee. Note that non-councillors may be appointed members of an ad hoc advisory group and that key volunteers working on the Neighbourhood Plan have been appointed to this group. Agendas and minutes for all Committee meetings may be found here.

See the calendar with Neighbourhood Plan Ad Hoc Advisory Group meetings

Membership of the Neighbourhood Plan Ad Hoc Advisory Group 2016/17

Councillor Kirsty Walden Chairman
Mr Angus Palmer Vice-Chairman
Councillor Joy Poulter
Councillor Anne Bott
Councillor David Hunter
Councillor Nick Williams
Councillor Andrew Bolton
Mr Keith Lightfoot
Mr Justin Murray
Mr Peter Stevenson
Mrs Pam Talbot