Godalming Town Council - Christmas Festival and Lights Switch On

CHRISTMAS FESTIVAL 2023 - STALLHOLDERS' INFORMATION

WE CAN NO LONGER ACCEPT ANY APPLICATIONS FOR THIS FESTIVAL.  IF YOU WOULD LIKE TO BE ADDED TO THE WAITING LIST, PLEASE EMAIL [email protected]

APPLYING FOR A STALL

If you wish to apply for a stall at the Godalming Christmas Festival & Lights Switch-on please complete the form below.  The Festival runs from 10.00am until 5.30pm (set up from 7.30am – clear down from 6.00pm).

Please read the form with care and complete all sections clearly.  Closing date for applications is 22 September 2023.  Forms received after this date will NOT be considered.

Please do not send a cheque or make a BACS payment until you are notified that your application has been successful; you will be invoiced for the fee.

THE FOLLOWING DOCUMENT MUST BE SENT IN TO BE ATTACHED TO YOUR APPLICATION:  Copy of your current Public Liability Insurance that is valid for the day of the festival.  PLEASE SUBMIT VIA EMAIL: [email protected]

    Festival *

    APPLICANT

    Applicant *

    Contact Name *

    Email Address *

    Correspondence Address



    Contact Name for Market (if different)

    Contact Phone Numbers

    Social Media

    Description of Products

     

    HIRING REQUIREMENTS

    I wish to hire (tick where applicable)
    Pitch in High Street/Crown CourtPitch in Church Street/Upper High StreetStandard PitchCatering Concession

    Standard Pitch in High Street/Crown Court - £120.00

    Catering Concessions Pitch in High Street/Crown Court - £143.00

    Standard Pitch in Church Street/Upper High Street - £60.00

    Catering Concessions Pitch in Church Street/Upper High Street - £110.00

    (Pitches are 3m x 3m with no cover)

    Catering pitches ie. selling hot food are limited in number

    No. of Pitches Required *

    Gazebos/Mini Marquees - Gazebos are to be in good working order and must be suitably weighted against wind. Sides will be allowed but not full back panels that obstruct the view of retail shops located behind a stall. It is recommended that half backs are used.

    Please note that if your application is for the Christmas Festival, it gets dark at approximately 4pm in November. It is recommended stallholders bring battery powered lights as we do not provide electricity.

    Are you selling any products requiring an alcohol licence?
    YesNo

    If yes, it is your responsibility to apply for a Temporary Event Licence for your stall - see Terms & Conditions.

    Food Produce Sellers: (A Food Hygiene Rating of 3 or above is required to attend any of GTC's Festivals - your details will be sent to Waverley Borough Council so please ensure your Food Hygiene Rating information is accurate.)

    Name of your Local Environmental Health Department:*

    Last Food Hygiene Inspection*

    Food Hygiene Rating Awarded at Last Inspection *

    Should you have any questions on any section of this form or have a query not covered here please do not hesitate to contact Suzie Gortler on 01483 523075 or Email: [email protected]. On successful application you will be notified of your pitch number and location. Any queries regarding your pitch number/location should be put in writing to [email protected] no later than Friday, 27 October.

    Prior to submitting your application you must read the terms and conditions and indicate that you accept them.

    I confirm I have read and understood the Terms and Conditions *
    Yes

    PLEASE NOTE: When you press the Send button a notification will appear further down to notify you that your form has been successfully sent or whether you need to add further information. Please scroll down to see the message.

    * Field is required

    Terms & Conditions

    JOINING INSTRUCTIONS

    Stallholder Joining Instructions can be viewed here.

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