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SPRING FESTIVAL 2025 - STALLHOLDERS' INFORMATION

APPLYING FOR A STALL

If you wish to apply for a stall at the Spring Festival please complete the form below.  The Festival runs from 10.00am until 4.00pm (set up from 8.00am – clear down from 5.00pm).

  • Please read the form with care and complete all sections clearly.
  • Submitting a booking form for the market does not guarantee a place at the market. Booking forms to be received by 17 February 2025 and priority will be given to stallholders whose business is based closest to Godalming. You will be notified by e-mail on 24 February 2025 whether or not you have been allocated a pitch in the market.
  • If your application is successful you will be sent an invoice for your pitch fee. Booking fees are non-refundable should a booking be cancelled after Friday, 7 March 2025.
  • Forms received after this date will NOT be considered.

Please do not send a cheque or make a BACS payment until you are notified that your application has been successful; you will be invoiced for the fee.

THE FOLLOWING DOCUMENT MUST BE SENT IN TO BE ATTACHED TO YOUR APPLICATION:  Copy of your current Public Liability Insurance that is valid for the day of the festival.  If you are a food trader, please also supply a copy of your FSA Rating.  PLEASE SUBMIT VIA EMAIL: [email protected]

Please note applications will not be processed without a copy of your insurance which must be emailed at the same time as your application.

    Festival *

    APPLICANT

    Applicant *

    Contact Name *

    Email Address *

    Correspondence Address



    Contact Name for Market *

    Contact Phone Numbers

    Description of Products

    Please provide an accurate description of products required to help minimise potential overlap of products. Stalls will be allocated based on best fit of products. Application does not guarantee acceptance into the market

     

    HIRING REQUIREMENTS

    I wish to hire (tick where applicable)
    Pitch in High Street/Crown CourtPitch in Church Street/Upper High StreetStandard PitchCatering Concession

    Standard Pitch in High Street/Crown Court - £95.00

    Catering Concessions Pitch in High Street/Crown Court - £110.00

    Standard Pitch in Church Street/Upper High Street - £45.00

    Catering Concessions Pitch in Church Street/Upper High Street - £110.00

    IF YOU REQUIRE THE USE OF A GENERATOR, PLEASE DO NOT APPLY. WE CANNOT ACCOMMODATE STALLS REQUIRING GENERATOR USE.

    (Pitches are 3m x 3m with no cover). Catering pitches ie. selling hot food are limited in number.

    No. of Pitches Required *

    Gazebos/mini marquees used by stallholders must be fit for purpose and suitably weighted against wind. Sides may be allowed according to location. Full back panels that obstruct the view of retail shops located behind a stall are not permitted.

    Are you selling any products requiring an alcohol licence?
    YesNo

    If yes, it is your responsibility to apply for a Temporary Event Licence for your stall - see Terms & Conditions.

    Food Produce Sellers/Caterers: (A Food Hygiene Rating of 3 or above is required to attend any of GTC's Festivals). (If you do not wish to sell food please enter N/A in the fields pertaining to Food Hygiene.)

    Name of your Local Environmental Health Department: *

    Last Food Hygiene Inspection *
    (If you do not wish to sell food please enter today's date.)

    Food Hygiene Rating Awarded at Last Inspection *

    Should you have any questions on any section of this form or have a query not covered here please do not hesitate to contact Suzie Gortler on 01483 523075 or Email: [email protected]

    Prior to submitting your application you must read the Terms & Conditions (see below) and indicate that you accept them.

    I confirm I have read and understood the Terms and Conditions *
    Yes

    PLEASE NOTE: When you press the Send button a notification will appear further down to notify you that your form has been successfully sent or whether you need to add further information. Please scroll down to see the message.

    * Field is required

    Terms & Conditions

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